Bulletin Submission Guidelines

Writing an Announcement That Works on the Page

A bulletin notice is usually read in a few seconds, often in the pew before Mass or at the kitchen table afterwards. The announcements that get noticed are the ones that answer the reader's basic questions straight away: what is happening, who it is for, when and where it takes place, and what the reader should do next. Putting those details in the first two sentences means your message still works even if someone only glances at it.

Practical tips for a clear submission

• Start with a plain title. "Youth Group Bake Sale" is more useful than a clever phrase that leaves readers guessing.
• Give complete details. Include the day of the week as well as the date, the start time, and the room or location. Double-check that the day and date match.
• Name one point of contact. A single name with a phone number or email avoids confusion about who to ask.
• Avoid all capitals and excessive exclamation marks. They are harder to read and tend to make every notice look the same.
• Spell out abbreviations. Newcomers may not know what an acronym for a ministry or committee stands for.

Timing and repeat notices

For larger events, consider submitting a short notice two or three weeks ahead and a reminder closer to the date, rather than one long announcement. If something changes after you submit, such as a new time or a cancellation, let the parish office know as soon as possible so the correction can be made in time. Because space is shared among many groups, notices may be edited lightly for length, clarity or layout, and not every item can be guaranteed a place in a particular week.

Before submitting, it can help to look through recent issues on the bulletin page to see the usual tone and format. If your notice relates to a parish group, the ministries overview is a good place to confirm the group's correct name. For questions about deadlines or how to send your file, please reach out through the contact page.